Office Manager - Office of Senator Janet Rice

Closing Date

Sunday, November,29 2020 - 11:59 pm

 

Job Title:

Office Manager

Job Category: 

Electorate Officer A

Location:

Brunswick East, Victoria

Travel:

Occasional 

Salary:

$68,482 p.a. (pro rata) plus  15% superannuation 

Position Type:

Full Time, 0.8 - 1.0 EFT

Allowances:

$8,058 p.a.

Reports To:

Chief of Staff

Anticipated start date:

January 2021, date negotiable

   

How to apply: 

To apply, please provide:

  • Responses to the selection criteria
  • Your resume (maximum 3 pages) and 
  • A cover letter (maximum 2 pages) noting how your experience is relevant and why you’d be a good fit for the role 

All these application documents should be submitted as one PDF file.

Applications should be forwarded via email using the subject line: Application – Office Manager to Rachel.chapman@aph.gov.au by the closing date.

Shortlisted applicants will ideally be available for an interview on Friday December 4.

Job Description:

THE POSITION

Victorian Greens Senator Janet Rice is seeking a passionate and engaged person to join her team in the role of Office Manager, based at the electorate office in Brunswick East.

The Office Manager ensures the efficient and effective running of the senator’s electorate office, and works closely with staff and volunteers. The Office Manager oversees and reports on the office budgets, coordinates our office systems and spaces, and manages the senator’s diary, travel and correspondence.

This role is a key point of contact for people contacting the senator’s office in Brunswick East, and will be responsible for offering assistance and support to constituents on a variety of issues, including but not limited to immigration and  housing. 

PAY AND CONDITIONS

The position is offered under the Members of Parliament (Staff) Act 1984, and employment conditions are outlined in the Members of Parliament (Staff) Enterprise Agreement 2016-2019. 

In addition to the salary, employer-sponsored superannuation of 15% is offered.

The position is offered at an Electorate Officer A classification with a salary of $68,482 p.a. plus 15% superannuation. The role attracts an additional Electorate Staff Allowance of $8,058 in recognition of reasonable additional hours of work and travel outside of business hours.

KEY WORK AREAS

  • Management of the senator’s expenses and office budgets
  • Coordination of office spaces, systems and resources
  • Correspondence
  • Travel and diary coordination 
  • Constituent assistance and support

SELECTION CRITERIA

Essential:

  1. Ability to work collaboratively as part of a close team under time constraints, competing priorities and other pressures.
  2. Excellent written and interpersonal communication skills across diverse audiences.
  3. Excellent computer skills in email, online, word processing, and database packages.
  4. Experience in office administration, including managing budgets.
  5. Strong organisation, prioritisation and time management skills.
  6. Experience working directly with members of the public.
  7. Commitment to the Australian Greens’ Principles and Charter.
  8. Understanding of the Australian political system, including topical political issues.

Highly regarded:

  1. Experience working in a social work or advocate role. 
  2. Experience working in a political, community or campaigning organisation.

Please note all employees are expected to sign a confidentiality and code of conduct agreement prior to the commencement of their employment.  A probationary period of 3 months, with the option of extending by a maximum of two months, will apply.

 

The Australian Greens encourage applications from any interested and qualified people. Aboriginal and Torres Strait Islander people are strongly encouraged to apply. We don’t discriminate on the basis of sex, age, race, religion, sexual orientation, gender identity or disability. We welcome people with culturally and linguistically diverse backgrounds to apply for all our roles.